Submission Guideline for conference proceedings - StuFo 2022

A virtual and self edited discourse platform comes with the luxury of few limitations when sharing your work. In the following instructions you can find indications on expectations, technical possibilities and overall style. But please feel encouraged to create your Pub (article) as you see fit, even if it is not meeting usual customs.

How do I submit my work?

When you go to the submission button you will be asked to create a PubPub account. After creating an account, follow the instructions within the submission workflow. Make sure to copy and paste your text/media into the text field, do not upload it into the attachments. Your edit will be saved automatically and you can always come back to it by visiting the conference proceedings page. Until you request publication, your draft article will appear with a lock symbol and be visible only to you and the administrators. After a few days, it will be admitted by the administrators and visible publicly.

What format should the article have?

Technically you’re not limited; the proceedings hold space for research articles, posters videos and other multi-media content. Feel free to share your research in the way you see fit. Written submissions should have up to ten thousand words (but can have fewer). You can also just share the abstract you’ve already used for the conference entry. But when it comes to ideals of open research, scientific review and plausability - the more information the merrier.

Can I change my article?

Yes, before requesting publication your article is hidden and you can change it however many times you want. After publication you also get the chance to edit your article again, based on comments from others or your own insights. The changes after publication will be tracked by versioning. Meaning, your edited article will be version two or three and so on. Viewers will be able to browse through older version, but by default the latest version is shown on the article page. This has the benefit of transparency and observing discourse within the article. From a perspective of research-based learning this is amazing!

Who can see my article?

Your article will be seen by everyone who stumbles upon a link to the website, either to the overview page or directly to the specific article. The website for the proceedings will mostly be used by the Berlin University Alliance and the Berlin Exchange initiative.

After submission, your full name, your article and certain meta data (like publication date of the article) will be visibile for the whole world to see. The same goes for the comments under each article.

How can I share my article?

The best way to share your article is by copying the link from the citation function in your article. This URL will be permanent. You can also make use of the “Social” function in your article, which connects to social media and e-mail. You can also generate a PDF document to download. The “Download” function downloads a PDF document with a formatted version of your online article, which you can share anyway you desire. Here make sure to allow pop ups in your internet browser, otherwise you won’t be able to use the download function.

How do I comment on articles?

On the bottom of each article web page there is a section for commenting on respective article. You can also click directly into the text piece you want to comment on and a little “comment”-icon will appear - your note will then reference the marked text. We highly encourage you to use it to exchange with the authors and share your thoughts. Make sure you’re logged in with your PubPub-account. You can also delete your own comments later on or ask an administrator (jonas.stampka@berlinexchange.de) to delete any comment you don’t see fit.

Where can I get assistance?

We hope you take the time to discover all functionalities on this pretty intuitive platform. We believe that virtual self-publishing is the future of science organization - so any learnings might come in handy in the future. Also, the provided FAQ and instructions should guide you through all necessary steps. For open questions please contact jonas.stampka@berlinexchange.de.